Group Reservations
Report Description: The Group Reservations Report presents a list of group block details for a defined period of time, including group name, group status, cancellation reason, group number, group code, check-in and check-out dates, company name, travel agent company name, guarantee method, billing type, original allocations, available for pick up, reserved rooms, released rooms, cut-off date, group charges, group payments, and group folio balance.
Date Range: Historical report, up to 365 days in the past to current day
Available Report Columns for Following Sections:
|
Column Name |
Column Description |
Amount Includes Taxes and Fees |
Calculation |
|
Group Type |
Type of the group master (Canceled, Prospect, Tentative, Definite) |
Not Applicable |
Not Applicable |
|
Group Name |
Name of the Group Master |
Not Applicable |
Not Applicable |
|
Group Status |
Status of the group master (Canceled, Arrival, In House, Pending Departure or Checked Out) |
Not Applicable |
Not Applicable |
|
Cancellation Reason |
Reason for cancellation, if applicable |
Not Applicable |
Not Applicable |
|
Group Number |
Unique identifier for the group master reservation |
Not Applicable |
Not Applicable |
|
Group Code |
Code representing the group master reservation |
Not Applicable |
Not Applicable |
|
Check In Date |
Date when the group is scheduled to check in |
Not Applicable |
Not Applicable |
|
Check Out Date |
Date when the group is scheduled to check out |
Not Applicable |
Not Applicable |
|
Company Name |
Name of the company associated with the group, if applicable |
Not Applicable |
Not Applicable |
|
Travel Agent Company name |
Name of the travel agent company associated with the group, if applicable |
Not Applicable |
Not Applicable |
|
Guarantee Method |
Method used to guarantee the group master reservation |
Not Applicable |
Not Applicable |
|
Billing Type |
Type of billing for the group master reservation (Individual, Full Coverage, Room Only, Custom) |
Not Applicable |
Not Applicable |
|
Original Allocations |
Number of rooms originally allocated for the group master |
Not Applicable |
Not Applicable |
|
Available For Pick Up |
Number of rooms available for pick up by the group master after released Manually or via Night Audit |
Not Applicable |
Not Applicable |
|
Reserved Rooms |
Number of rooms reserved by the group master |
Not Applicable |
Not Applicable |
|
Released Rooms |
Number of rooms released Manually or via Night Audit |
Not Applicable |
Not Applicable |
|
Cut Off Date |
Date when the reservation cut-off occurs |
Not Applicable |
Not Applicable |
|
Adults |
Number of adults in the group master |
Not Applicable |
=sum(adults) |
|
Children |
Number of children in the group master |
Not Applicable |
=sum(children) |
|
Group Charges |
Total charges associated with the group master |
YES |
=sum(charges) |
|
Group Payments |
Total payments made by the group master |
YES |
=sum(payments) |
|
Group Folio Balance |
Remaining balance on the group master folio |
YES |
=sum(charges) - (payments) |
|
Shoulder Date Start |
Start date for shoulder days on the group block |
Not Applicable |
Not Applicable |
|
Shoulder Date End |
End date for shoulder days on the group block |
Not Applicable |
Not Applicable |
Misc Report Information:
Available Features:
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Export: ability to download and save the file into an alternate format.
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Filter: filter a range of data based on criteria defined by the user.
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Highlight: also known as conditional formatting is the ability to highlight certain values making them easier to identify.
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Grouping: ability to view the data grouped by: All, Group Status
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Pie Chart: ability to view grouped data in a Pie Chart view.
Available Configuration:
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User Preferences: allows the user to customize their report view by repositioning or removing columns.
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Property Preferences: allows the property to customize the report view for all users by repositioning or removing columns.
Baseline Configuration:
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Property Preferences Settings:
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Following columns to be disabled for initial deployment:
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Not Applicable
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