All Events Report

📆 Revision Date: 15 Sep 2025

The All Events report provides a comprehensive overview of all event activity across the property within a specified date range. This includes events in all key statuses: Canceled, Prospect, Tentative, Confirmed, and Ended.

The report is designed to give users full visibility into the property's event pipeline and historical data, supporting operational planning, forecasting, and performance analysis. It includes essential event details such as:

Event Name
Event Status
Event Start and End Dates
Booking Contact or Sales Owner
Event Space Usage (if applicable)
Group or Account Name

This report is especially useful for Sales, Catering, and Event Services teams who need to track event lifecycles and understand overall event volume during a particular period.

Report Date Range: This report can render the data for up to 365 days in the past or future.

All Events Report - Event Summary Section

All Events - Event Summary Report Example

All Events Report - Sub Event Details Section

All Events Report – Dynamic View Overview

The All Events Report (Dynamic View) includes 45 columns of data. Users can customize the view by repositioning or hiding columns using the Configure (⚙️) icon located on the report page.

Below is a list of all available column names along with their descriptions.

Column Name	Column Description	Amount Includes Taxes and Fees	Amount Calculation or Source of Data
Booking Date	Indicates the date the event record was initially created in EventKey.	Yes No Text Field Only	Not Applicable
Cancellation Date	The date the event was changed to “Canceled” status.	Yes No Text Field Only	Not Applicable
Catering Manager	The team member at the property responsible for managing all aspects of catering services for events and conferences.	Yes No Text Field Only	The value is sourced from the Catering Contact field entered on the Basic Data > Other Information Screen.
Company Name	The name of the company associated with the event.	Yes No Text Field Only	The value is sourced from the Company Profile selected on the Contact Info Screen.
Conference Coordinator	The team member at the property who serves as the primary liaison with the client, managing all aspects of the event related to the venue, food, and beverage.	Yes No Text Field Only	The value is sourced from the Conference Coordinator field entered on the Basic Data > Other Information Screen.
Confirmation Date	The date the event was changed to “Confirmed” status.	Yes No Text Field Only	Not Applicable
Confirmed Package Revenue	Package revenue for a confirmed event.	Yes No Text Field Only	The value is sourced from the Price field entered on the Configure Package Screen.
Confirmed Space Revenue	Space revenue (room only) for a confirmed event.	Yes No Text Field Only	The value is sourced from the Price field entered on the Sub Event Screen.
Confirmed Total Revenue	Total revenue for a confirmed event.	Yes No Text Field Only	confirmed total revenue = (space revenue) + (package revenue)
Created By	The team member responsible for initially creating the event in the system.	Yes No Text Field Only	Not Applicable
DUNS Number	If your property is integrated with Dun & Bradstreet (D&B) and the inquiry’s account matches a record in the D&B database, the associated DUNS number will be displayed. The DUNS number (Data Universal Numbering System) is a unique nine-digit identifier assigned to a business entity by Dun & Bradstreet. It is widely used and recognized as a reliable way to identify, track, and obtain detailed information about businesses.	Yes No Text Field Only	Not Applicable
Estimated Event Revenue	The estimated total event revenue the sales associate expects to generate.	Yes No Text Field Only	The value is sourced from the Estimated Event Revenue field entered on the Basic Data > Event Information screen.
Estimated Max Allocations Per Night	The projected highest number of sleeping rooms held per night for the event, as estimated by the sales associate.	Yes No Text Field Only	The value is sourced from the Max Allocations per Night Field entered on the Basic Data > Group Block screen.
Estimated Max Attendance	The estimated maximum number of attendees the sales associate expects for the event.	Yes No Text Field Only	The value is sourced from the Max Attendance field entered on the Basic Data > Event Information screen.
Estimated Room Rent	The projected room rate per night for sleeping rooms associated with the event (e.g., USD 159).	Yes No Text Field Only	The value is sourced from the Estimated Room Rate field entered on the Basic Data > Group Block Screen. ℹ️ Note: This amount will include tax if the user entered it as tax-inclusive.
Estimated Total Rooms	The estimated total number of sleeping rooms the sales associate expects will be picked up for the event.	Yes No Text Field Only	The value is sourced from the Total Rooms field entered on the Basic Data > Group Block Screen.
Event Confirmation Number	A unique code that identifies the event confirmation.	Yes No Text Field Only	Not Applicable
Event Contact Email	The email address of the primary contact for the event.	Yes No Text Field Only	The value is sourced from the Email field on the Contact Info Screen.
Event Contact Phone	The phone number of the primary contact for the event.	Yes No Text Field Only	The value is sourced from the Phone Number field on the Contact Info Screen.
Event Contact Name	The name of the primary contact person for the event.	Yes No Text Field Only	The value is sourced from the First Name & Last Name fields on the Contact Info Screen.
Event Cut Off Date	The final date by which the event must be confirmed or attendee counts can be reduced without incurring cancellation penalties.	Yes No Text Field Only	The value is sourced from the Cut Off Date field on the Guarantee Information Screen.
Event End Date	The last scheduled day of the event.	Yes No Text Field Only	The value is sourced from the When Do You Want to Schedule this Event date picker entered on the Basic Data > Event Information screen.
Event Manager	The associate at the property responsible for managing the entire process of planning and executing the event.	Yes No Text Field Only	The value is sourced from the Event Manager field entered on the Basic Data > Other Information Screen.
Event Name	The designated name of the event.	Yes No Text Field Only	The value is sourced from the Name field entered on the Basic Data > Event Information Screen.
Event Start Date	The first day of the event.	Yes No Text Field Only	The value is sourced from the When Do You Want to Schedule this Event date picker entered on the Basic Data > Event Information screen.
Event Status	The current status of the event (e.g., Canceled, Prospect, Tentative, Confirmed, Ended).	Yes No Text Field Only	Not Applicable
Event Type	This field further categorizes the event, for example, as Social, Wedding, or Conference.	Yes No Text Field Only	The value is sourced from the Select Proposal Type field entered on the Create a Proposal screen.
Group Sales Administrator	The associate at the property responsible for managing the entire sales process—from developing leads and making sales presentations to coordinating events and following up with clients.	Yes No Text Field Only	The value is sourced from the Group Sales Administrator field entered on the Basic Data > Other Information Screen.
Group Sales Representative	The associate at the property who manages the entire group block process from start to finish.	Yes No Text Field Only	The value is sourced from the Group Sales Representative field entered on the Basic Data > Other Information Screen.
Leader	The name of the event leader, who may be different from the primary event contact.	Yes No Text Field Only	The value is sourced from the First Name and Last Name field entered on the Contact > Add Guest Details Screen.
Market Segment	The market segment associated with the event.	Yes No Text Field Only	The value is sourced from the Market Segment field entered on the Basic Data Other > Information Screen.
Onsite	The name of the individual who will be onsite during the event.	Yes No Text Field Only	The value is sourced from the First Name and Last Name field entered on the Contact > Add Guest Details Screen.
Others	Other associates who may assist with events and/or support clients.	Yes No Text Field Only	Not Applicable
Prospect Package Revenue	Projected package revenue for a prospect event.	Yes No Text Field Only	The value is sourced from the Price field entered on the Configure Package Screen.
Prospect Space Revenue	Projected space revenue (room only) for a prospect event.	Yes No Text Field Only	The value is sourced from the Price field entered on the Sub Event Screen.
Prospect Total Revenue	Projected total revenue for a prospect event.	Yes No Text Field Only	prospect total revenue = (space revenue) + (package revenue)
Rating	This value indicates the likelihood that the inquiry will convert into future business.	Yes No Text Field Only	The value is sourced from the Rating field entered on the Basic Data Other > Information Screen.
Remarks	Notes or comments added to the event.	Yes No Text Field Only	The value is sourced from the Remarks field entered on the Basic Data > Event Information screen.
Service Manager	The associate at the property responsible for planning the event layout and setup, as well as managing the staff who will serve the guests.	Yes No Text Field Only	The value is sourced from the Service Manager field entered on the Basic Data Other > Information Screen.
Signer	The name of the individual authorized to sign the agreement, who may be different from the primary event contact.	Yes No Text Field Only	The value is sourced from the First Name and Last Name field entered on the Contact > Add Guest Details Screen.
Source	The channel through which the reservation was received (e.g., direct booking, email, MeetingBroker, etc.).	Yes No Text Field Only	The value is sourced from the Select Source field entered on the Basic Data > Event Information screen.
Space Name	The designated space (meeting room) for the sub-event.	Yes No Text Field Only	The value is sourced from the Space field entered on the Sub Event screen.
Sub Event Date	The first day of the sub event.	Yes No Text Field Only	The value is sourced from the Start Date field on the Edit Sub Event screen.
Sub Event End Time	Indicates the time at which the sub-event (or meeting) is planned to conclude.	Yes No Text Field Only	The value is sourced from the Start Time field entered on the Sub Event Screen.
Sub Event Start Time	Indicates the time at which the sub-event (or meeting) is planned to start.	Yes No Text Field Only	The value is sourced from the End Time field entered on the Sub Event Screen.
Sub Status	The current status of the event, reflecting its stage in the event lifecycle (e.g., Open, In Progress, Working, Turndown, Lost, etc.).	Yes No Text Field Only	The value is sourced from the Sub Status field entered on the Basic Data > Event Information screen.
Travel Agent	Name of the travel agent affiliated with the event.	Yes No Text Field Only	The value is sourced from the Travel Agent Profile selected on the Contact Info Screen.
Travel Agent Commission	The estimated commission amount owed to a travel agent for booking the event on behalf of the property.	Yes No Text Field Only	Not Applicable

Miscellaneous Report Information

Available Features:

Export
Allows you to download and save the report in different file formats (e.g., Excel, PDF) for offline use or sharing.
Filter
Enables you to narrow down the data by applying criteria you define, so you can focus on specific information.
Highlight (Conditional Formatting)
Automatically highlights certain values based on rules you set, making key data easier to spot at a glance.

Available Configuration:

User Preferences
Customize your personal report view by rearranging, showing, or hiding columns according to your needs.
Property Preferences
Configure the default report layout for all users at the property level by repositioning or disabling columns to streamline the view.

Baseline Configuration:

Property Preferences Settings
The following columns will be disabled for the initial deployment:
Not Applicable

Not Applicable

Not Applicable

The value is sourced from the Catering Contact field entered on the Basic Data > Other Information Screen.

The value is sourced from the Company Profile selected on the Contact Info Screen.

The value is sourced from the Conference Coordinator field entered on the Basic Data > Other Information Screen.

Not Applicable

The value is sourced from the Price field entered on the Configure Package Screen.

The value is sourced from the Price field entered on the Sub Event Screen.

confirmed total revenue = (space revenue) + (package revenue)

Not Applicable

Not Applicable

The value is sourced from the Estimated Event Revenue field entered on the Basic Data > Event Information screen.

The value is sourced from the Max Allocations per Night Field entered on the Basic Data > Group Block screen.

The value is sourced from the Max Attendance field entered on the Basic Data > Event Information screen.

The value is sourced from the Estimated Room Rate field entered on the Basic Data > Group Block Screen.

ℹ️ Note: This amount will include tax if the user entered it as tax-inclusive.

The value is sourced from the Total Rooms field entered on the Basic Data > Group Block Screen.

Not Applicable

The value is sourced from the Email field on the Contact Info Screen.

The value is sourced from the Phone Number field on the Contact Info Screen.

The value is sourced from the First Name & Last Name fields on the Contact Info Screen.

The value is sourced from the Cut Off Date field on the Guarantee Information Screen.

The value is sourced from the When Do You Want to Schedule this Event date picker entered on the Basic Data > Event Information screen.

The value is sourced from the Event Manager field entered on the Basic Data > Other Information Screen.

The value is sourced from the Name field entered on the Basic Data > Event Information Screen.

The value is sourced from the When Do You Want to Schedule this Event date picker entered on the Basic Data > Event Information screen.

Not Applicable

The value is sourced from the Select Proposal Type field entered on the Create a Proposal screen.

The value is sourced from the Group Sales Administrator field entered on the Basic Data > Other Information Screen.

The value is sourced from the Group Sales Representative field entered on the Basic Data > Other Information Screen.

The value is sourced from the First Name and Last Name field entered on the Contact > Add Guest Details Screen.

The value is sourced from the Market Segment field entered on the Basic Data Other > Information Screen.

The value is sourced from the First Name and Last Name field entered on the Contact > Add Guest Details Screen.

Not Applicable

The value is sourced from the Price field entered on the Configure Package Screen.

The value is sourced from the Price field entered on the Sub Event Screen.

prospect total revenue = (space revenue) + (package revenue)

The value is sourced from the Rating field entered on the Basic Data Other > Information Screen.

The value is sourced from the Remarks field entered on the Basic Data > Event Information screen.

The value is sourced from the Service Manager field entered on the Basic Data Other > Information Screen.

The value is sourced from the First Name and Last Name field entered on the Contact > Add Guest Details Screen.

The value is sourced from the Select Source field entered on the Basic Data > Event Information screen.

The value is sourced from the Space field entered on the Sub Event screen.

The value is sourced from the Start Date field on the Edit Sub Event screen.

The value is sourced from the Start Time field entered on the Sub Event Screen.

The value is sourced from the End Time field entered on the Sub Event Screen.

The value is sourced from the Sub Status field entered on the Basic Data > Event Information screen.

The value is sourced from the Travel Agent Profile selected on the Contact Info Screen.

Not Applicable

Miscellaneous Report Information

Available Features:

Available Configuration:

Baseline Configuration: