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Event Amenities

📆 Revision Date:

Event Amenities Overview

Event Amenities refer to standard items or resources—such as notepads, pens, dry erase boards, flip charts, or markers—that are typically provided as part of an event setup. These amenities help support the functionality and professionalism of a meeting or event. Event Amenities can be linked directly to Event Types, ensuring that they are automatically included with every booking assigned to that type. This streamlines event planning, ensures consistency, and reduces the risk of missing essential items during setup.

Navigate to Home > Event Administration > Event Setup >Event Amenities

Event Setup_Event Amenities.png

Event Setup_Event Amenities

Accessing and Creating Event Amenities

The Event Amenities screen displays a list of all existing event amenities available for use with an event.

To create a new event amenity:

  1. Navigate to the Event Amenities screen.

  2. Click the blue Add New button in the top-right corner to begin creating a new event amenity.

Event Amenities_Add New.png

Event Amenities: Create New Amenity

Adding a New Event Amenity

When the Add Event Amenity screen appears, enter the following details:

  • Name
    Enter a clear and descriptive name for the event amenity.
    Example: "WiFi"

  • Code
    Provide a unique code or internal identifier for the amenity.

Once all required fields are complete, click the blue Save button to create the amenity.

Event Amenity_Save Button.png

Event Amenity: Add Event Amenity

Confirmation

After saving, you will be returned to the Event Amenity listing screen.
Your newly created event amenity will now appear in the list and is available for selection when configuring Event Types.

Event Amenities_Created Amenity.png

Event Amenity: Event Amenity Created

Deleting an Event Amenity

To delete an Event Amenity:

  1. Click the red Delete button next to the amenity you wish to remove.

  2. A confirmation screen will appear. Click the red Delete button again to confirm.

⚠️ Important: Once deleted, the amenity will be permanently removed from the Event Amenities list and can no longer be used or reactivated. If you need it again, you will have to recreate it from scratch.

Tip: If you no longer want the amenity to apply to certain events, consider removing it from the Event Type instead of deleting it entirely.

Event Amenities_Delete Button.png

Event Amenities: Delete Button

Event Amenities_Delete.png

Event Amenities: Confirm Deletion

⏭️ What’s Next
"After creating a new Event Amenity, you may need to add it to existing event types. To do this, go to Event Setup > Event Type in EK Admin. Select the event type you want to update, then under the Amenities field, choose the standard amenities that should be included when this event type is booked."

 

🖥️ Where “Event Amenities” Appears in the User Interface (UI)

There are several locations within EventKey event amenities will appear both in the UI & Reports. Below are a few more common examples:

Amenities_Event Record.png

Amenities: Event Record (Reservation)

Event Amenities_BEO.png

Amenities: BEO

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