Event Deposit Schedules Report

📆 Revision Date: 21 Feb 2023

Event Deposit Schedule Report

The Event Deposit Schedule Report provides a clear and organized view of all financial deposit activity associated with events. It is designed to help sales, accounting, and event management teams monitor and manage deposit requirements efficiently throughout the event lifecycle.

This report outlines key details for each scheduled deposit, including:

Scheduled Due Date – The date by which the deposit is expected to be received.
Deposit Amount – The agreed-upon deposit value for the event.
Payments Received – Actual payments applied toward the scheduled deposit.
Pending Amounts – Any outstanding balance still due.

By consolidating this information into a single view, the Deposit Schedule Report helps teams stay on top of payment timelines, improve cash flow tracking, and follow up on overdue deposits proactively. It is especially useful for maintaining financial accountability and ensuring contractual terms are being met.

Report Date Range: This report can render the data for up to 365 days in the past or future.

Event Deposit Schedule Report

Event Deposit Schedules Report – Dynamic View Overview

The Event Deposit Schedules Report (Dynamic View) includes 13 columns of data. Users can customize the view by repositioning or hiding columns using the Configure (⚙️) icon located on the report page.

Below is a list of all available column names along with their descriptions.

Column Name	Column Description	Amount Includes Taxes and Fees	Amount Calculation or Source of Data
Confirmation Number	A unique code that identifies the group master confirmation.	Yes No Text Field Only	Not Applicable
Cut Off Date	The final date by which the event must be confirmed or attendee counts can be reduced without incurring cancellation penalties.	Yes No Text Field Only	The value is sourced from the Cut Off Date field on the Guarantee Information Screen.
Deposit Amount	The specific dollar value agreed upon in the event contract that a client is required to pay in advance.	Yes No Text Field Only	The value is sourced from the Amount Due field on the Deposit Schedule section on the Event Confirmation screen.
Deposit Amount Pending	The outstanding dollar amount still due after payments have been received and applied.	Yes No Text Field Only	Deposit Amount Pending = Deposit Amount - Sum of Payments
Deposit Schedule Date	The specific date(s) by which a deposit payment is expected from the client, as outlined in the event agreement or contract.	Yes No Text Field Only	The value is sourced from the Date field on the Deposit Schedule section on the Event Confirmation screen.
Event Contact Email	The email address of the primary contact for the event.	Yes No Text Field Only	The value is sourced from the Email field on the Contact Info Screen.
Event Contact Name	he name of the primary contact person for the event.	Yes No Text Field Only	The value is sourced from the First Name & Last Name fields on the Contact Info Screen.
Event Contact Phone	The phone number of the primary contact for the event.	Yes No Text Field Only	The value is sourced from the Phone Number field on the Contact Info Screen.
Event End Date	The last scheduled day of the event.	Yes No Text Field Only	The value is sourced from the When Do You Want to Schedule this Event date picker entered on the Basic Data > Event Information screen.
Event Name	The designated name of the event.	Yes No Text Field Only	The value is sourced from the Name field entered on the Basic Data > Event Information Screen.
Event Start Date	The first day of the event.	Yes No Text Field Only	The value is sourced from the When Do You Want to Schedule this Event date picker entered on the Basic Data > Event Information screen.
Event Status	The current status of the event (e.g., Canceled, Prospect, Tentative, Confirmed, Ended).	Yes No Text Field Only	Not Applicable
Payments	The amount of money received from a client toward their event balance.	Yes No Text Field Only	The value is sourced from the payment applied to the folio on the event.

Miscellaneous Report Information

Available Features:

Export
Allows you to download and save the report in different file formats (e.g., Excel, PDF) for offline use or sharing.
Filter
Enables you to narrow down the data by applying criteria you define, so you can focus on specific information.
Group By
Provides the option to organize data based on Event Date or Confirmation Number.
Highlight (Conditional Formatting)
Automatically highlights certain values based on rules you set, making key data easier to spot at a glance.
Pie Chart
Enables a visual breakdown of the data grouped by Deposit Amount, Payments made, or Amounts still pending.

Available Configuration:

User Preferences
Customize your personal report view by rearranging, showing, or hiding columns according to your needs.
Property Preferences
Configure the default report layout for all users at the property level by repositioning or disabling columns to streamline the view.

Baseline Configuration:

Property Preferences Settings
The following columns will be disabled for the initial deployment:
Not Applicable

Event Deposit Schedules Report

Event Deposit Schedule Report

Not Applicable

The value is sourced from the Cut Off Date field on the Guarantee Information Screen.

The value is sourced from the Amount Due field on the Deposit Schedule section on the Event Confirmation screen.

Deposit Amount Pending = Deposit Amount - Sum of Payments

The value is sourced from the Date field on the Deposit Schedule section on the Event Confirmation screen.

The value is sourced from the Email field on the Contact Info Screen.

The value is sourced from the First Name & Last Name fields on the Contact Info Screen.

The value is sourced from the Phone Number field on the Contact Info Screen.

The value is sourced from the When Do You Want to Schedule this Event date picker entered on the Basic Data > Event Information screen.

The value is sourced from the Name field entered on the Basic Data > Event Information Screen.