Event Detail Report

📆 Revision Date: 21 Feb 2023

Event Details Report

The Event Details Report provides a comprehensive breakdown of event bookings, organized into four distinct sections to support detailed analysis and reporting needs:

All Details
Offers a complete, high-level summary of all event bookings without category-specific filters. Ideal for a quick overview of overall event activity.
Sub Event Details
Focuses on individual sub events (e.g., breakout sessions or specific room bookings), allowing for a more granular view of how event components are scheduled and managed.
Package Details
Highlights bookings tied to event packages, providing insight into bundled services, pricing, and package-based revenue.
Event Details
Displays key event information intended for public viewing, such as lobby monitors or sales boards, to help guests easily locate their event.

By organizing event data into these four categories, the Event Details Report supports flexible, multi-layered analysis—whether you need a broad summary or an in-depth look at subcomponents and packaged offerings.

Date Range: This report can render the data for up to 365 days in the past or future.

Events Details Report - All Details Section

Event Details Report - All Details Section

Events Details Report - Sub Event Details Section

Event Details Report - Sub Event Details Section

Events Details Report - Package Details Section

Event Details Report - Package Details Section

Events Details Report - Event Details Section

Event Details Report - Event Details Section

Event Details Report – Dynamic View Overview

The Event Details Report (Dynamic View) includes 37 columns of data. Users can customize the view by repositioning or hiding columns using the Configure (⚙️) icon located on the report page.

Below is a list of all available column names along with their descriptions.

Column Name	Column Description	Amount Includes Taxes and Fees	Amount Calculation or Source of Data
Date (Event)	The first day of the event.	Yes No Text Field Only	The value is sourced from the When Do You Want to Schedule this Event date picker entered on the Basic Data > Event Information screen.
Date (Package)	The scheduled date on which the package is to be delivered or used as part of the event.	Yes No Text Field Only	The value is sourced from the Start Date field entered on the Configure Package Screen.
Date (Sub Event)	The scheduled date on which the sub event takes place.	Yes No Text Field Only	The value is sourced from the Start Date field entered on the Sub Event Screen.
Event Classification	Category used to group or identify events based on their type, purpose, or nature.	Yes No Text Field Only	The value is sourced from the Event Classification field entered on the Sub Event Screen.
Event Confirmation Number	A unique code that identifies the event confirmation.	Yes No Text Field Only	Not Applicable
Event End Date	The last scheduled day of the event.	Yes No Text Field Only	The value is sourced from the When Do You Want to Schedule this Event date picker entered on the Basic Data > Event Information screen.
Event Name	The designated name of the event.	Yes No Text Field Only	The value is sourced from the Name field entered on the Basic Data > Event Information Screen.
Event Start Date	The first day of the event.	Yes No Text Field Only	The value is sourced from the When Do You Want to Schedule this Event date picker entered on the Basic Data > Event Information screen.
Package	Displays the name of the package that has been added to the sub event, such as a catering, AV, or meeting room package.	Yes No Text Field Only	The value is sourced from the Package Category field entered on the Configure Package Screen.
Package Actual Quantity	The actual number of items or amount used to fulfill the package requirements for the sub event.	Yes No Text Field Only	The value is sourced from the Actual Quantity field entered on the Configure Package Screen.
Package Category	Package Category refers to the classification used to organize packages by type.	Yes No Text Field Only	The value is sourced from the Package Category field entered on the Configure Package Screen.
Package Classification	Category used to group or identify packages based on their type, purpose, or nature.	Yes No Text Field Only	The value is sourced from the Package Classification field entered on the Configure Package Screen.
Package End Time	Specifies when the package teardown may begin and the items can be cleared from the meeting room after the event concludes.	Yes No Text Field Only	The value is sourced from the End Time field entered on the Configure Package Screen.
Package Expected Quantity	The expected number of items or amount needed to fulfill the package requirements for the sub event.	Yes No Text Field Only	The value is sourced from the Expected Quantity field entered on the Configure Package Screen.
Package Description	Provides a description and key details about the package, including its purpose, contents, and any special notes.	Yes No Text Field Only	The value is sourced from the Description field entered on the Basic Data screen on the Package Setup in EK Admin.
Package Guaranteed Quantity	The guaranteed number of items or amount needed to fulfill the package requirements for the sub event.	Yes No Text Field Only	The value is sourced from the Guaranteed Quantity field entered on the Configure Package Screen.
Package Item	Package Items refer to the named components within a package—such as “AV Equipment” or “Catering Menu”—that serve as categories for related products and services.	Yes No Text Field Only	The value is sourced from the selected menu selected under Package Items on the Configure Package Screen.
Package Item Details	Refers to the specific products or services chosen as part of a package item (e.g., projector, microphone, or buffet entrée).	Yes No Text Field Only	The value is sourced from the selected products from the menu selected under Package Items on the Configure Package Screen.
Package Name	The designated name of the package for the sub event.	Yes No Text Field Only	The value is sourced from the Package field selected on the Configure Package Screen.
Package Remarks	Notes or comments entered by the Event Manager or Coordinator to provide additional context or instructions related to the package or setup.	Yes No Text Field Only	The value is sourced from the Remarks field entered on the Configure Package Screen.
Package Revenue	Package revenue for the event.	Yes No Text Field Only	The value is sourced from the Price field entered on the Configure Package Screen.
Package Start Time	Indicates the time by which the package must be fully set up and ready in the assigned meeting space.	Yes No Text Field Only	The value is sourced from the Start Time field entered on the Configure Package Screen.
Space Arrangement	Specifies the physical arrangement or layout of the meeting room, such as Banquet, Classroom, Theater, U-Shape, or Boardroom. The selected setup determines how tables, chairs, and equipment are positioned to accommodate the event’s needs and guest count.	Yes No Text Field Only	The value is sourced from the Space Arrangement field selected on the Sub Event Screen.
Space Name	The designated space (meeting room) for the sub-event.	Yes No Text Field Only	The value is sourced from the Space field entered on the Sub Event screen.
Space Revenue	Space revenue (meeting room only) for the event.	Yes No Text Field Only	The value is sourced from the Price field entered on the Sub Event Screen.
Status	The current status of the event (e.g., Canceled, Prospect, Tentative, Confirmed, Ended).	Yes No Text Field Only	Not Applicable
Sub Event Actual Quantity	The confirmed count of participants who attended the sub-event.	Yes No Text Field Only	The value is sourced from the Actual Number of Guests field entered on the Sub Event Screen.
Sub Event Description	A brief description of the meeting or activity taking place in the space, used to clarify the purpose or type of sub-event within the overall event.	Yes No Text Field Only	The value is sourced from the Description field entered on the Sub Event Screen.
Sub Event End Time	Indicates the time at which the sub-event (or meeting) is planned to conclude.	Yes No Text Field Only	The value is sourced from the Start Time field entered on the Sub Event Screen.
Sub Event Expected Quantity	The expected count of participants expected to attend the sub-event.	Yes No Text Field Only	The value is sourced from the Expected Number of Guests field entered on the Sub Event Screen.
Sub Event Guaranteed Quantity	The guaranteed count of participants confirmed to attend the sub-event.	Yes No Text Field Only	The value is sourced from the Guarantee Number of Guests field entered on the Sub Event Screen.
Sub Event Name	The designated name of the sub event occupying the space (meeting room).	Yes No Text Field Only	The value is sourced from the Name field entered on the Sub Event Screen.
Sub Event Remarks	Notes or comments entered by the Event Manager or Coordinator to provide additional context or instructions related to the sub event or setup.	Yes No Text Field Only	The value is sourced from the Remarks field entered on the Sub Event Screen.
Sub Event Setup Time	Indicates the amount of time required to complete the setup of the meeting room before the event begins.	Yes No Text Field Only	The value is sourced from the Setup Time [minutes] field entered on the Sub Event Screen.
Sub Event Start Time	Indicates the time at which the sub-event (or meeting) is planned to start.	Yes No Text Field Only	The value is sourced from the End Time field entered on the Sub Event Screen.
Sub Event Teardown Time	Indicates the amount of time required to complete the tear down of the meeting room after the event ends.	Yes No Text Field Only	The value is sourced from the Teardown Time [minutes] field entered on the Sub Event Screen.
Total Revenue	Total revenue for the event.	Yes No Text Field Only	Total revenue = sum of space revenue + package revenue + room revenue

Miscellaneous Report Information

Available Features:

Export
Allows you to download and save the report in different file formats (e.g., Excel, PDF) for offline use or sharing.
Filter
Enables you to narrow down the data by applying criteria you define, so you can focus on specific information.
Group By
Provides the option to organize data based on Date.
Highlight (Conditional Formatting)
Automatically highlights certain values based on rules you set, making key data easier to spot at a glance.

Available Configuration:

User Preferences
Customize your personal report view by rearranging, showing, or hiding columns according to your needs.
Property Preferences
Configure the default report layout for all users at the property level by repositioning or disabling columns to streamline the view.

Baseline Configuration:

Property Preferences Settings
The following columns will be disabled for the initial deployment:
Not Applicable

Event Details Report

The value is sourced from the When Do You Want to Schedule this Event date picker entered on the Basic Data > Event Information screen.

The value is sourced from the Start Date field entered on the Configure Package Screen.

The value is sourced from the Start Date field entered on the Sub Event Screen.

The value is sourced from the Event Classification field entered on the Sub Event Screen.

Not Applicable

The value is sourced from the When Do You Want to Schedule this Event date picker entered on the Basic Data > Event Information screen.

The value is sourced from the Name field entered on the Basic Data > Event Information Screen.

The value is sourced from the When Do You Want to Schedule this Event date picker entered on the Basic Data > Event Information screen.

The value is sourced from the Package Category field entered on the Configure Package Screen.

The value is sourced from the Actual Quantity field entered on the Configure Package Screen.

The value is sourced from the Package Category field entered on the Configure Package Screen.

The value is sourced from the Package Classification field entered on the Configure Package Screen.

The value is sourced from the End Time field entered on the Configure Package Screen.

The value is sourced from the Expected Quantity field entered on the Configure Package Screen.

The value is sourced from the Description field entered on the Basic Data screen on the Package Setup in EK Admin.

The value is sourced from the Guaranteed Quantity field entered on the Configure Package Screen.

The value is sourced from the selected menu selected under Package Items on the Configure Package Screen.

The value is sourced from the selected products from the menu selected under Package Items on the Configure Package Screen.

The value is sourced from the Package field selected on the Configure Package Screen.

The value is sourced from the Remarks field entered on the Configure Package Screen.

The value is sourced from the Price field entered on the Configure Package Screen.

The value is sourced from the Start Time field entered on the Configure Package Screen.

The value is sourced from the Space Arrangement field selected on the Sub Event Screen.

The value is sourced from the Space field entered on the Sub Event screen.

The value is sourced from the Price field entered on the Sub Event Screen.

Not Applicable

The value is sourced from the Actual Number of Guests field entered on the Sub Event Screen.

The value is sourced from the Description field entered on the Sub Event Screen.

The value is sourced from the Start Time field entered on the Sub Event Screen.

The value is sourced from the Expected Number of Guests field entered on the Sub Event Screen.

The value is sourced from the Guarantee Number of Guests field entered on the Sub Event Screen.

The value is sourced from the Name field entered on the Sub Event Screen.

The value is sourced from the Remarks field entered on the Sub Event Screen.

The value is sourced from the Setup Time [minutes] field entered on the Sub Event Screen.

The value is sourced from the End Time field entered on the Sub Event Screen.

The value is sourced from the Teardown Time [minutes] field entered on the Sub Event Screen.

Total revenue = sum of space revenue + package revenue + room revenue

Miscellaneous Report Information

Available Features:

Available Configuration:

Baseline Configuration: