Event Group Block Report

Event Group Blocks Report

The Event Group Blocks report provides a comprehensive overview of all group masters that have been created within the EventKey system. Each group block is clearly linked to the specific event(s) it is associated with, giving users an at-a-glance view of group-event relationships.

This report is an essential tool for tracking and managing group bookings in the context of event planning. It helps users easily identify which group blocks are connected to which events, supporting better coordination, accurate forecasting, and efficient communication across departments.

Use this report to:

View all established group masters in one place
See which events are tied to each group block
Monitor group activity and ensure alignment with event details

Date Range: This report can render the data for up to 365 days in the past or future.

Event Group Blocks Report

Event Group Blocks Report – Dynamic View Overview

The Event Group Blocks Report (Dynamic View) includes 16 columns of data. Users can customize the view by repositioning or hiding columns using the Configure (⚙️) icon located on the report page.

Below is a list of all available column names along with their descriptions.

Column Name	Column Description	Amount Includes Taxes and Fees	Amount Calculation or Source of Data
Authorized Rooms	The number of rooms reserved for the group from the transient inventory, guaranteed until the cut-off date.	Yes No Text Field Only	The value is sourced from the Authorized field entered on the Inventory & Pricing screen of the Group Master.
Confirmation Date	Indicates the date on which the group master transitioned to a Confirmed status, signifying that the group booking has been formally secured and is no longer tentative.	Yes No Text Field Only	Not Applicable
Confirmation Number	A unique code that identifies the event confirmation.	Yes No Text Field Only	Not Applicable
Contracted Rooms	The number of rooms allocated to the group at the time of booking, based on availability.	Yes No Text Field Only	The value is sourced from the Contracted field entered on the Inventory & Pricing screen of the Group Master.
Event Name	The designated name of the event.	Yes No Text Field Only	The value is sourced from the Event field entered on the Add or Edit Task screen.
Event Total Rooms	The number of rooms initially expected for the group, as estimated by the meeting booker at the time the event was booked.	Yes No Text Field Only	The value is sourced from the Total Rooms field entered on the Basic Data > Group Block screen.
Group Billing Type	Indicates how the room charges will be settled—whether individually by guests, partially covered, or fully paid by the group master.	Yes No Text Field Only	The value is sourced from the Select Billing Configure Type field entered on the Guarantee Information screen of the Group Master.
Group Check In Date	Indicates the date on which the group is expected to arrive and begin check-in.	Yes No Text Field Only	The value is sourced from the Arrival field entered on the Stay Details screen of the Group Master.
Group Check Out Date	Indicates the date on which the group is expected to depart and begin check-out.	Yes No Text Field Only	The value is sourced from the Departure field entered on the Stay Details screen of the Group Master.
Group Cut Off Date	The final date attendees can book accommodations at the agreed-upon group rate before any unused rooms are released back into general inventory.	Yes No Text Field Only	The value is sourced from the Group Cut-Off Date field entered on the Stay Details screen of the Group Master.
Group Confirmation Number	A unique code that identifies the group confirmation.	Yes No Text Field Only	Not Applicable
Group Confirmation Status	The PMS tracks the status of the group master as Prospect, Tentative, or Definite, reflecting the progression of the booking from initial inquiry to confirmed event.	Yes No Text Field Only	The value is sourced from the Group Status field entered on the Stay Details screen of the Group Master.
Group Name	The designated name of the group.	Yes No Text Field Only	The value is sourced from the Group Name field entered on the Group & Contact Info screen of the Group Master.
Market Segment	A group used to classify guest bookings according to their travel purpose or the method by which they were reserved.	Yes No Text Field Only	The value is sourced from the Corporate Market Segment field entered on the Stay Details screen of the Group Master.
Reserved Rooms	The total count of rooms reserved and confirmed by guests from the available room block.	Yes No Text Field Only	reserved rooms = sum of picked up rooms
Sub Event Count	The count of all sub-events and designated spaces associated with the event.	Yes No Text Field Only	sub event count = sum of sub-events

Miscellaneous Report Information

Available Features:

Export
Allows you to download and save the report in different file formats (e.g., Excel, PDF) for offline use or sharing.
Filter
Enables you to narrow down the data by applying criteria you define, so you can focus on specific information.
Highlight (Conditional Formatting)
Automatically highlights certain values based on rules you set, making key data easier to spot at a glance.

Available Configuration:

User Preferences
Customize your personal report view by rearranging, showing, or hiding columns according to your needs.
Property Preferences
Configure the default report layout for all users at the property level by repositioning or disabling columns to streamline the view.

Baseline Configuration:

Property Preferences Settings
The following columns will be disabled for the initial deployment:
Not Applicable

Event Group Block Report

Event Group Blocks Report

The value is sourced from the Authorized field entered on the Inventory & Pricing screen of the Group Master.

Not Applicable

Not Applicable

The value is sourced from the Contracted field entered on the Inventory & Pricing screen of the Group Master.

The value is sourced from the Event field entered on the Add or Edit Task screen.

The value is sourced from the Total Rooms field entered on the Basic Data > Group Block screen.

The value is sourced from the Select Billing Configure Type field entered on the Guarantee Information screen of the Group Master.

The value is sourced from the Arrival field entered on the Stay Details screen of the Group Master.

The value is sourced from the Departure field entered on the Stay Details screen of the Group Master.

The value is sourced from the Group Cut-Off Date field entered on the Stay Details screen of the Group Master.

Not Applicable

The value is sourced from the Group Status field entered on the Stay Details screen of the Group Master.

The value is sourced from the Group Name field entered on the Group & Contact Info screen of the Group Master.

The value is sourced from the Corporate Market Segment field entered on the Stay Details screen of the Group Master.

reserved rooms = sum of picked up rooms

sub event count = sum of sub-events

Miscellaneous Report Information

Available Features:

Available Configuration:

Baseline Configuration: