Event Product Stock Report
📆 Revision Date:
The Event Product Stock Report provides a comprehensive view of inventory levels for event-related products and supplies. It is used to ensure accurate planning, allocation, and replenishment of items needed for upcoming events. This report supports event teams in managing stock availability, identifying shortages, and coordinating timely ordering or rentals—helping prevent last-minute issues and ensuring smooth event execution.
Report Date Range: The report supports viewing data for a specific day, with a range of up to 365 days into the future.
Event Product Stock Report:
Event Product Stock Report
Event Product Stock Report – Dynamic View Overview
The Event Product Stock Report (Dynamic View) includes 8 columns of data. Users can customize the view by repositioning or hiding columns using the Configure (⚙️) icon located on the report page.
Below is a list of all available column names along with their descriptions.
Column Name | Column Description | Amount Includes Taxes and Fees | Amount Calculation or Source of Data |
Available Stock | The quantity of product currently in stock and available for use. |
| Available Stock = Initial Stock - Consumed Stock |
Consumed Stock | Represents the amount of product currently in use or assigned to active events. |
| Consumed Stock = Sum of Assigned Product |
Date | The date for the specific day currently being viewed in the report. |
| Not Applicable |
Initial Stock | Represents the starting inventory level of the product prior to any consumption or allocation. |
| The value is sourced from the Initial Quantity field entered on the HK Admin > Products > Edit Product screen. |
Inventory Type | Specifies if inventory tracking for the product is based on individual daily counts or a continuous (rolling) schedule. |
| The value is sourced from the Inventory Type field entered on the HK Admin > Products > Edit Product screen. |
Product Name | Identifies the name or label assigned to the product. |
| The value is sourced from the Name field entered on the HK Admin > Products > Edit Product screen. |
Product Type | Indicates whether the product is classified as perishable or non-perishable. |
| The value is sourced from the Product Type field entered on the HK Admin > Products > Edit Product screen. |
Sub Event Count | Indicates how many sub-events have allocated or are using this product from inventory. |
| Sub Event Count = Sum of Sub Events |
Miscellaneous Report Information
Available Features:
Export
Allows you to download and save the report in different file formats (e.g., Excel, PDF) for offline use or sharing.Filter
Enables you to narrow down the data by applying criteria you define, so you can focus on specific information.Highlight (Conditional Formatting)
Automatically highlights certain values based on rules you set, making key data easier to spot at a glance.
Available Configuration:
User Preferences
Customize your personal report view by rearranging, showing, or hiding columns according to your needs.Property Preferences
Configure the default report layout for all users at the property level by repositioning or disabling columns to streamline the view.
Baseline Configuration:
Property Preferences Settings
The following columns will be disabled for the initial deployment:
Not Applicable