Event Product Stock Report

📆 Revision Date: 06 Apr 2026

The EventKey Product Stock Report provides a comprehensive, real-time view of inventory levels for all event-related products and supplies, ensuring accurate planning and allocation for upcoming functions. This report is divided into two distinct functional sections to accommodate different inventory models: the Daily Product Stock section tracks available inventory that resets every 24 hours for items replenished daily, while the Rolling Product Stock section manages initial inventory levels that carry over day-to-day until the stock is manually reset or reaches its expiration date. By supporting these dual tracking methods, the report enables event teams to proactively identify potential shortages, coordinate timely rentals, and manage complex logistics—effectively preventing last-minute operational issues and ensuring seamless event execution.

Report Date Range: The report supports viewing data for a specific day, with a range of up to 365 days into the future.

Event Product Stock Report_Daily Product: this section tracks available inventory that resets every 24 hours for items replenished daily

Event Product Stock Report_Rolling Product: this section manages initial inventory levels that carry over day-to-day until the stock is manually reset or reaches its expiration date.

Event Product Stock Report – Dynamic View Overview

The Event Product Stock Report (Dynamic View) includes 13 columns of data. Users can customize the view by repositioning or hiding columns using the Configure (⚙️) icon located on the report page.

Below is a list of all available column names along with their descriptions.

Column Name	Column Description	Amount Includes Taxes and Fees	Amount Calculation or Source of Data
Added	Displays the specific quantity of inventory manually topped up or restocked for a Rolling Product.	Yes No Text Field Only	The value is sourced from the Stock field entered on the HK Admin > Products > Edit Product > Add New Shipment screen.
Available Stock	The quantity of product currently in stock and available for use.	Yes No Text Field Only	Available Stock = Initial Stock - Consumed Stock
Consumed Stock	Displays the total quantity of inventory already used across all scheduled sub-events.	Yes No Text Field Only	Consumed Stock = Sum of Used Product
Current Available	Represents the amount of product currently available to be used or assigned to active events.	Yes No Text Field Only	Current Available = Initial Stock - (Consumed Stock + Current Consumption)
Current Consumption	Represents the amount of real-time usage of inventory for the defined report date.	Yes No Text Field Only	Current Consumption = Sum of Assigned Product
Date	The date for the specific day currently being viewed in the report.	Yes No Text Field Only	Not Applicable
Expired	Displays the total quantity of inventory that remained unused at the end of its scheduled availability period.	Yes No Text Field Only	The value is sourced from the Stock field entered on the HK Admin > Products > Edit Product > Add New Shipment screen > From Date and To Date fields.
Initial Stock	Represents the starting inventory level of the product prior to any consumption or allocation.	Yes No Text Field Only	The value is sourced from the Initial Quantity field entered on the HK Admin > Products > Edit Product screen.
Inventory Type	Specifies if inventory tracking for the product is based on individual daily counts or a continuous (rolling) schedule.	Yes No Text Field Only	The value is sourced from the Inventory Type field entered on the HK Admin > Products > Edit Product screen.
Product Category	A high-level grouping used to bucket similar items—such as Audio-Visual, Catering, or Decor—into organized sections within the system.	Yes No Text Field Only	The value is sourced from the Category field entered on the HK Admin > Products > Edit Product screen.
Product Name	Identifies the name or label assigned to the product.	Yes No Text Field Only	The value is sourced from the Name field entered on the HK Admin > Products > Edit Product screen.
Product Type	Indicates whether the product is classified as perishable or non-perishable.	Yes No Text Field Only	The value is sourced from the Product Type field entered on the HK Admin > Products > Edit Product screen.
Sub Event Count	Indicates how many sub-events have allocated or are using this product from inventory.	Yes No Text Field Only	Sub Event Count = Sum of Sub Events

Miscellaneous Report Information

Available Features:

Export
Allows you to download and save the report in different file formats (e.g., Excel, PDF) for offline use or sharing.
Filter
Enables you to narrow down the data by applying criteria you define, so you can focus on specific information.
Highlight (Conditional Formatting)
Automatically highlights certain values based on rules you set, making key data easier to spot at a glance.

Available Configuration:

User Preferences
Customize your personal report view by rearranging, showing, or hiding columns according to your needs.
Property Preferences
Configure the default report layout for all users at the property level by repositioning or disabling columns to streamline the view.

Baseline Configuration:

Property Preferences Settings
The following columns will be disabled for the initial deployment:
Not Applicable

The value is sourced from the Stock field entered on the HK Admin > Products > Edit Product > Add New Shipment screen.

Available Stock = Initial Stock - Consumed Stock

Consumed Stock = Sum of Used Product

Current Available = Initial Stock - (Consumed Stock + Current Consumption)

Current Consumption = Sum of Assigned Product

Not Applicable

The value is sourced from the Stock field entered on the HK Admin > Products > Edit Product > Add New Shipment screen > From Date and To Date fields.

The value is sourced from the Initial Quantity field entered on the HK Admin > Products > Edit Product screen.

The value is sourced from the Inventory Type field entered on the HK Admin > Products > Edit Product screen.

The value is sourced from the Category field entered on the HK Admin > Products > Edit Product screen.

The value is sourced from the Name field entered on the HK Admin > Products > Edit Product screen.

The value is sourced from the Product Type field entered on the HK Admin > Products > Edit Product screen.

Sub Event Count = Sum of Sub Events

Miscellaneous Report Information

Available Features:

Available Configuration:

Baseline Configuration: