Event Space Availability Report
📆 Revision Date:
The Event Space Availability Report provides a comprehensive view of space usage and availability across your property. Designed to support event planning, sales, and operations teams, this report displays which event spaces are booked, available, or in use on a given date or date range.
It allows users to quickly assess space occupancy, avoid scheduling conflicts, and identify open slots for new bookings. With detailed insights into sub-events, setup times, and reservations, the report enables more efficient space management and helps ensure optimal utilization of meeting and event venues.
Date Range: This report can render the data for up to 30 days in the future.
Event Space Availability Report:
Event Space Availability Report
Event Space Availability Report – Dynamic View Overview
The Event Space Availability Report (Dynamic View) includes 5 columns of data. Users can customize the view by repositioning or hiding columns using the Configure (⚙️) icon located on the report page.
Below is a list of all available column names along with their descriptions.
Column Name | Column Description | Amount Includes Taxes and Fees | Amount Calculation or Source of Data |
Available | Indicates that a space is unbooked and open for use during a specified date. ℹ️ Note: The space will remain marked as available until the assigned event reaches a status of “Confirmed” or “Started.” |
| Not Applicable |
Date | A specific point in time expressed as a day |
| Not Applicable |
Overbooking Allowed | Indicates that a space can be overbooked. |
| This value is sourced from the Shared Availability field on the Edit Space > Basic Data screen in EK Admin. |
Space Name | The designated space (meeting room) |
| This value is sourced from the Name field on the Edit Space > Basic Data screen in EK Admin. |
Status | The current status of the event (e.g., Canceled, Prospect, Tentative, Confirmed, Ended). |
| Not Applicable |
Miscellaneous Report Information
Available Features:
Export
Allows you to download and save the report in different file formats (e.g., Excel, PDF) for offline use or sharing.Filter
Enables you to narrow down the data by applying criteria you define, so you can focus on specific information.Group By
Provides the option to organize data based on Date.Highlight (Conditional Formatting)
Automatically highlights certain values based on rules you set, making key data easier to spot at a glance.
Available Configuration:
User Preferences
Customize your personal report view by rearranging, showing, or hiding columns according to your needs.Property Preferences
Configure the default report layout for all users at the property level by repositioning or disabling columns to streamline the view.
Baseline Configuration:
Property Preferences Settings
The following columns will be disabled for the initial deployment:
Not Applicable