Space Arrangements

📆 Revision Date: 24 Oct 2025

Space Arrangements

Space Arrangements (Room Layouts) in EventKey refer to the specific way a meeting or event space is configured to accommodate the needs of the client and the type of event being held. These layouts define how tables, chairs, staging, and equipment are arranged within a room to support functions such as conferences, banquets, receptions, or classroom-style meetings. Common layout types include theater, classroom, banquet, U-shape, and boardroom setups. Properly assigning and documenting the space arrangement ensures that the operations and banquet teams can prepare the room accurately according to the client’s expectations and event requirements.

Navigate to Home > Event Administration > Spaces > Space Arrangements

Spaces_Space Arrangements.png — Spaces > Space Arrangements

Accessing and Creating Space Arrangements

The Space Arrangement screen displays a list of all existing space arrangements available for use with an event.

To create a new arrangement:

Navigate to the Space Arrangement screen.
Click the blue Add New button in the top-right corner to begin creating a new cancellation policy.

Space Arrangement_Add New.png — Space Arrangement: Add New Button

Adding a New Space Arrangement

When the Add Space Arrangement screen appears, follow these steps to create a new room layout:

Enter a Description
- Provide a short, clear name or description for the space arrangement (e.g., Classroom Setup, U-Shape, Banquet Style).
- 🔎 Note: This description will be visible in the Sub Event screen. To ensure a clean UI display, keep it brief and precise.
Upload an Image
- Click the Add Image button to upload a visual representation of the layout.
- A file selection window will open—browse your computer to locate and select the appropriate image file.
- Once selected, the image will automatically upload and appear in the preview box.
Save the Arrangement
- Click the blue Save button to save your changes.
- You will be returned to the Space Arrangement listing screen, where your newly added layout will now be available for selection in the Sub Event setup.

Add Space Arrangement.png — Space Arrangement: Add Space Arrangement

Add Space Arrangement_Save Button.png — Space Arrangement: Save Button

Space Arrangement_Hollow Square.png — Space Arrangement: New Space Added

🖥️ Where “Space Arrangements” Appears in the User Interface (UI)

There are several locations within EventKey space arrangements will appear both in the UI & Reports. Below are a couple more common examples:

Space Arrangement_Sub Event.png — Space Arrangement: Sub Event UI Example

Space Arrangement_BEO.png — Space Arrangement: BEO