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Check Out a Reservation .ng

๐Ÿ“† Revision Date:

Follow the steps below to check out a booking on a completed stay.
Steps are included for:

Select Departures tile on the Dashboard.

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 Dashboard

All departures are listed by default. You can apply filters to narrow your view by selecting Pending or Departed. (Figure 1)

In this example, apply the Pending filter and locate the applicable reservation from those listed and click on it. (Figure 2)

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Figure 1: All Departures list

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Figure2: Pending Departures listed by filter

Check Out - Zero Balance

The Reservation Details page loads. Select the Folio tab.

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Reservation Details - Folio Tab

The Folio tab will show a zero balance due. If there is a balance due the system automatically settles the charges to the method of payment on file.

Select Check Out

If the reservation has a balance to be refunded, see article below for Check Out - Refund below

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Select Check Out

A final confirmation popup is activated, containing details of the reservation. Notice the โ€œAll folios are balancedโ€ message at the lower left of the popup.

Select Confirm Check Out.

Option: print Folio for guest.

Re open the guest folio screen and click on Print

See Print Options and select which to include

Click on Print Folio

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Check Out - Refund

Where the Folio tab shows a refund owed select the Payment line item box, then select the Refund button

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Reservation Details - Folio Tab

A refund reason popup activates. Select the applicable reason from the dropdown list, then select Next.

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Refund Reason Page

A refund confirmation popup activates. Review details and select Confirm.

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Confirmation Page

The refund is applied to the reservation and the popup closes. The Folio tab is updated with the refund line item.

Select Check Out and complete check out steps as described above for a zero balance folio.

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Select Check Out

Option: print Folio for guest.

Re open the guest folio screen and click on Print

See Print Options and select which to include

Click on Print Folio

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Screenshot 2024-04-08 at 11.20.52 AM.png

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