Enterprise Report - Event Books
Enterprise Report - Event Books
Report Description: The Enterprise Event Books report offers the sales team a comprehensive overview of total revenues (space revenue + package revenue) generated by property Events (canceled, prospect, tentative, confirmed and end) within a specific date range.
Date Range: This report can render the data for up to 365 days in the past or future.
Revenue by Status section: The Revenue by Status section provides a quick snapshot of event revenue by event status and event date.
Available Report Columns for Following Sections:
Column Name | Column Description | Amount Includes Taxes and Fees | Calculation |
Property Code | Unique identifier for the property | NO | Not Applicable |
Start Date | The first day of the event | Not Applicable | Not Applicable |
Event Status | Current status of the event (e.g. canceled, prospect, tentative, confirmed, ended) | Not Applicable | Not Applicable |
Space Revenue | Total amount generated from renting out meeting rooms *total amount excludes sleeping room revenue | NO | =sum(space revenue) |
Package Revenue | Total amount generated from packages added onto events / spaces | NO | =sum(package revenue) |
Event Revenue | Total amount generated by the event *total amount excludes sleeping room revenue | NO | =sum(space revenue) + (package revenue) |
Event Count | Total number of events by status on the defined start date | NO | Not Applicable |
Revenue by Sub Event section: The Revenue by Sub Event section provides a comprehensive overview of event revenues by sub event for a defined period.
Available Report Columns for Following Sections:
Column Name | Column Description | Amount Includes Taxes and Fees | Calculation |
Property Code | Unique identifier for the property | Not Applicable | Not Applicable |
Start Date | The first day of the event | Not Applicable | Not Applicable |
Event Status | Current status of the event (e.g. canceled, prospect, tentative, confirmed, ended) | Not Applicable | Not Applicable |
Sub Event Name | Name of the event (meeting) occupying the individual space (meeting room) | Not Applicable | Not Applicable |
Event Confirmation Number | Unique identifier for the event confirmation | Not Applicable | Not Applicable |
Create By | The associate at the property who created the event | Not Applicable | Not Applicable |
Market Segment | Market segment associated with the event | Not Applicable | Not Applicable |
Source | Information on the source of the reservation (e.g. direct booking, email, MeetingBroker, etc.) | Not Applicable | Not Applicable |
Event Manager | The associate at the property responsible for the entire process of planning and executing an event | Not Applicable | Not Applicable |
Catering Manager | The associate at the property responsible for all aspects of catering services for events and conferences | Not Applicable | Not Applicable |
Service Manager | The associate at the property responsible for planning the layout and setup of an event, along with handling the staff that will cater to the guests | Not Applicable | Not Applicable |
Conference Coordinator | The associate at the property who acts like a liaison directly with the client to manage the event from the venue, food, and beverage perspective | Not Applicable | Not Applicable |
Group Sales Administrator | The associate at the property who provides end-to-end service, developing leads, making sales presentations, coordinating events, and following up with clients | Not Applicable | Not Applicable |
Group Sales Representative | The associate at the property who manages the group block end to end process | Not Applicable | Not Applicable |
Event Type | This value further describes the potential business (for example, Social, Wedding, or Conference). | Not Applicable | Not Applicable |
Space Revenue | Total amount generated from renting out meeting rooms *total amount excludes sleeping room revenue | NO | =sum(space revenue) |
Package Revenue | Total amount generated from packages added onto events / spaces | NO | =sum(package revenue) |
Event Revenue | Total amount generated by the event *total amount excludes sleeping room revenue | NO | =sum(space revenue) + (package revenue) |
Revenue by Rooms section: The Revenue by Rooms section provides a comprehensive overview of event sleeping room revenues by event for a defined period.
Available Report Columns for Following Sections:
Column Name | Column Description | Amount Includes Taxes and Fees | Calculation |
Property Code | Unique identifier for the property | Not Applicable | Not Applicable |
Start Date | The first day of the event | Not Applicable | Not Applicable |
End Date | The last day of the event | Not Applicable | Not Applicable |
Event Status | Current status of the event (e.g. canceled, prospect, tentative, confirmed, ended) | Not Applicable | Not Applicable |
Event Name | Name of the event | Not Applicable | Not Applicable |
Confirmation Number | Unique identifier for the event confirmation | Not Applicable | Not Applicable |
Created By | The associate at the property who created the event | Not Applicable | Not Applicable |
Market Segment | Market segment associated with the event | Not Applicable | Not Applicable |
Source | Information on the source of the reservation (e.g. direct booking, email, MeetingBroker, etc.) | Not Applicable | Not Applicable |
Event Type | This value further describes the potential business (for example, Social, Wedding, or Conference). | Not Applicable | Not Applicable |
Event Manager | The associate at the property responsible for the entire process of planning and executing an event | Not Applicable | Not Applicable |
Catering Manager | The associate at the property responsible for all aspects of catering services for events and conferences | Not Applicable | Not Applicable |
Service Manager | The associate at the property responsible for planning the layout and setup of an event, along with handling the staff that will cater to the guests | Not Applicable | Not Applicable |
Conference Coordinator | The associate at the property who acts like a liaison directly with the client to manage the event from the venue, food, and beverage perspective | Not Applicable | Not Applicable |
Group Sales Administrator | The associate at the property who provides end-to-end service, developing leads, making sales presentations, coordinating events, and following up with clients | Not Applicable | Not Applicable |
Group Sales Representative | The associate at the property who manages the group block end to end process | Not Applicable | Not Applicable |
ADR | Average Daily Rate for the sleeping room block | Not Applicable | Not Applicable |
Room Nights | Number of nights in the group reservation | Not Applicable | =sum(nights) |
Room Revenue | Total revenue generated from the member reservations for the entire event | NO | =sum(room rent) |
Group Number | Unique identifier for the group master reservation | Not Applicable | Not Applicable |
Contracted (CT) | The number of sleeping rooms which can be booked if transient rooms are available at time of booking | Not Applicable | Not Applicable |
Authorized (AT) | The number of allocated rooms deducted from inventory and guaranteed to the group | Not Applicable | Not Applicable |
Misc Report Information:
Available Features:
Export: ability to download and save the file into an alternate format.
Filter: filter a range of data based on criteria defined by the user.
Highlight: also known as conditional formatting is the ability to highlight certain values making them easier to identify.
Available Configuration:
User Preferences: allows the user to customize their report view by repositioning or removing columns.
Property Preferences: allows the property to customize the report view for all users by repositioning or removing columns.
Baseline Configuration:
Property Preferences Settings:
Following columns to be disabled for initial deployment:
Not Applicable