Revised Date:
All Groups Report
Report Description: The Group Billing Report is a financial auditing and reconciliation tool that provides a comprehensive breakdown of all charges, payments, and balances associated with a group block. This report compiles financial data from both the Group Master Folio (master billing) and Individual Guest Folios (individual occupant billing) into a single, structured summary.
Date Range: More than 365 days
-
All Groups
This report serves as a high-level operational overview that logs every group booking block registered in the property management system. Its primary purpose is to help management track contract dates, primary contacts, and the broad accounting ledger categories where group accounts are assigned.
-
Group ledger Folios
This specialized financial report zooms into the active master billing accounts associated with those group blocks, detailing specific invoice numbers and designated payment methods. It is used primarily by the accounting department to reconcile group balances, manage credits, and ensure proper billing settlement.
Available Report Columns for Following Sections:
|
Column Name |
Column Description |
Amount Includes Taxes and Fees |
Calculation |
|
Group Code |
A unique system shorthand abbreviation assigned to identify a specific group booking block. |
Not Applicable |
Not Applicable |
|
Rate Plan |
The specific negotiated pricing package code applied uniformly to the group's room block. |
Not Applicable |
Not Applicable |
|
Group Name |
The descriptive full title of the tour group, or block booking registered in the system. |
Not Applicable |
Not Applicable |
|
Company Name |
The name of the corporate organisation or business entity financing or organising the group event. |
Not Applicable |
Not Applicable |
|
Group Contact Name |
The full name of the primary liaison or coordinator responsible for managing the group block. |
Not Applicable |
Not Applicable |
|
Folio |
A master internal invoice or master billing account used to consolidate and track all specific transactions charged to a group block. |
Not Applicable |
Not Applicable |
|
Start Date |
The scheduled arrival calendar day for the group's accommodation block to begin. |
Not Applicable |
Not Applicable |
|
End Date |
The scheduled departure calendar day marking the conclusion of the group's stay contract. |
Not Applicable |
Not Applicable |
|
Method Of Payment |
The specified financial settlement mode—such as cash, card, or direct billing—designated to pay off the account balance. |
Not Applicable |
Not Applicable |
|
Group Balance |
The current net monetary outstanding amount or credit balance remaining on the group's master folio. |
Not Applicable |
Not Applicable |
|
Ledger |
The specific accounting ledger classification where the group's financial accounts are currently settled or managed. |
Not Applicable |
Not Applicable |
Misc Report Information:
Available Features:
-
Export: ability to download and save the file into an alternate format.
-
Filter: filter a range of data based on criteria defined by the user.
-
Highlight: also known as conditional formatting is the ability to highlight certain values making them easier to identify.
-
Bar Graph: ability to view each individual payment type data in a bar chart.
-
Grouping: ability to view the data grouped by: All, Day of Week
-
Pie Chart: ability to view grouped data in a Pie Chart view.
Available Configuration:
-
User Preferences: allows the user to customize their report view by repositioning or removing columns.
-
Property Preferences: allows the property to customize the report view for all users by repositioning or removing columns.