Revision Date:
Report Description: The Recurring Charge Details report provides visibility into all recurring charges configured and applied to reservations and group blocks. It helps operations and finance teams track recurring revenue, validate charge accuracy over the stay duration, and ensure correct posting of charges, taxes, and fees based on configured start/end rules.
Date Range: Current day and up to 365 days in the past
Reservations Section :
|
Column Name |
Column Description |
Amount Includes Taxes and Fees |
Calculation |
|
Confirmation No
|
The unique alphanumeric code generated by the system to verify and locate a specific booking. |
Not Applicable |
Not Applicable |
|
Reservation Status |
The current state of a booking, such as Reserved, Checked-In, Cancelled, or No-Show. |
Not Applicable |
Not Applicable |
|
Guest Name |
The complete primary name associated with the reservation. |
Not Applicable |
Not Applicable |
|
First Name |
The given name of the primary guest on the reservation. |
Not Applicable |
Not Applicable |
|
Last Name |
The surname or family name of the primary guest on the reservation. |
Not Applicable |
Not Applicable |
|
Check In Date |
The calendar date on which the guest is scheduled to arrive and register. |
Not Applicable |
Not Applicable |
|
Check Out Date |
The calendar date on which the guest is scheduled to vacate the property and settle their account. |
Not Applicable |
Not Applicable |
|
Number of Nights |
The total duration of the guest's stay calculated in overnight stays. |
Not Applicable |
Not Applicable |
|
Room Type |
The specific categorisation or category code of the accommodation assigned to the booking (e.g., King Suite, Ocean View Deluxe). |
Not Applicable |
Not Applicable |
|
Rate Plan |
The specific pricing strategy, discount code, or package rule applied to calculate the room rate. |
Not Applicable |
Not Applicable |
|
Room Number |
The physical room or unit identifier assigned to the guest during their stay. |
Not Applicable |
Not Applicable |
|
Recurring Charge |
The transaction code or description set up to automatically post on a repeating schedule to the guest's folio. |
Not Applicable |
Not Applicable |
|
Recurring Amount |
The fixed dollar or currency value that will be billed on each automated recurring cycle. |
Yes |
Not Applicable |
|
Taxes per Day |
The total daily amount of government, state, or local taxes applied to the nightly room rate or services. |
Yes |
Not Applicable |
|
Fees per Day |
The cumulative mandatory or service fees charged on a daily basis (e.g., resort fees, urban destination fees). |
Yes |
Not Applicable |
|
Total Amount |
The base cumulative charge total before the addition of taxes, fees, or surcharges. |
Yes |
Not Applicable |
|
Total Taxes and Fees |
The combined sum of all applicable taxes and auxiliary service fees calculated for the itemised period. |
Yes |
Not Applicable |
|
Grand Total |
The overall bottom-line sum of all base charges, taxes, and fees owed across the entire billing setup or stay. |
Yes |
Not Applicable |
|
Recurring Start Date |
The initial date on which an automated repeating charge schedule begins posting. |
Not Applicable |
Not Applicable |
|
Recurring End Date |
The final date on which an automated repeating charge schedule will stop posting. |
Not Applicable |
Not Applicable |
|
Post Until Departure |
A configuration setting that forces automated recurring charges to continuously post every cycle until the reservation is checked out. |
Not Applicable |
Not Applicable |
|
Posting Interval |
The specific time frame or cycle setting that determines how often a charge recurs (e.g., daily, weekly, monthly). |
Not Applicable |
Not Applicable |
|
Posting Frequency |
The numerical count or rate of repetition within a given interval for automated billing (e.g., every 2 weeks). |
Not Applicable |
Not Applicable |
|
Setup Date |
The original date on which a recurring charge or automated system instruction was initially configured in the PMS. |
Not Applicable |
Not Applicable |
|
Username |
The unique login ID of the employee who created, modified, or scheduled the charge entry. |
Not Applicable |
Not Applicable |
Group Block Section:
|
Column Name |
Column Description |
Amount Includes Taxes and Fees |
Calculation |
|
Group Name |
The official title or organisation name assigned to a room block or group booking. |
Not Applicable |
Not Applicable |
|
Group Code |
The unique alphanumeric identifier used to link individual reservations and rates to a specific group master block. |
Not Applicable |
Not Applicable |
|
Group Status |
The operational lifecycle state of the group block (e.g., Prospect, Tentative, Definite, Cancelled). |
Not Applicable |
Not Applicable |
|
Start Date |
The calendar date when the group's room block or contracted event period officially begins. |
Not Applicable |
Not Applicable |
|
End Date |
The final calendar date of the contracted group block or event agreement. |
Not Applicable |
Not Applicable |
|
Number of Nights |
The total duration of the guest's stay calculated in overnight stays. |
Not Applicable |
Not Applicable |
|
Rate Plan |
The specific pricing strategy, discount code, or package rule applied to calculate the room rate. |
Not Applicable |
Not Applicable |
|
Recurring Charge |
The transaction code or description set up to automatically post on a repeating schedule to the guest's folio. |
Not Applicable |
Not Applicable |
|
Recurring Amount |
The fixed dollar or currency value that will be billed on each automated recurring cycle. |
Yes |
Not Applicable |
|
Taxes per Day |
The total daily amount of government, state, or local taxes applied to the nightly room rate or services. |
Yes |
Not Applicable |
|
Fees per Day |
The cumulative mandatory or service fees charged on a daily basis (e.g., resort fees, urban destination fees). |
Yes |
Not Applicable |
|
Total Amount |
The base cumulative charge total before the addition of taxes, fees, or surcharges. |
Yes |
Not Applicable |
|
Total Taxes and Fees |
The combined sum of all applicable taxes and auxiliary service fees calculated for the itemized period. |
Yes |
Not Applicable |
|
Grand Total |
The overall bottom-line sum of all base charges, taxes, and fees owed across the entire billing setup or stay. |
Yes |
sum of all |
|
Recurring Start Date |
The initial date on which an automated repeating charge schedule begins posting. |
Not Applicable |
Not Applicable |
|
Recurring End Date |
The final date on which an automated repeating charge schedule will stop posting. |
Not Applicable |
Not Applicable |
|
Post Until Departure |
A configuration setting that forces automated recurring charges to continuously post every cycle until the reservation is checked out. |
Not Applicable |
Not Applicable |
|
Posting Interval |
The specific time frame or cycle setting that determines how often a charge recurs (e.g., daily, weekly, monthly). |
Not Applicable |
Not Applicable |
|
Posting Frequency |
The numerical count or rate of repetition within a given interval for automated billing (e.g., every 2 weeks). |
Not Applicable |
Not Applicable |
|
Setup Date |
The original date on which a recurring charge or automated system instruction was initially configured in the PMS. |
Not Applicable |
Not Applicable |
|
Username |
The unique login ID of the employee who created, modified, or scheduled the charge entry. |
Not Applicable |
Not Applicable |
House Account Section:
|
Column Name |
Column Description |
Amount Includes Taxes and Fees |
Calculation |
|
House Account Name |
The designated title assigned to an internal hotel ledger account used for tracking non-guest expenses, group billings, or property-level costs. |
Not Applicable |
Not Applicable |
|
House Account Number |
The unique system-generated identifier used to code and route transactions to a specific internal house account. |
Not Applicable |
Not Applicable |
|
House Account Status |
The active state of an internal ledger account (such as Open, Closed, or Suspended) determining whether charges can currently be posted to it. |
Not Applicable |
Not Applicable |
|
Start Date |
The calendar date when the group's room block or contracted event period officially begins. |
Not Applicable |
Not Applicable |
|
End Date |
The final calendar date of the contracted group block or event agreement. |
Not Applicable |
Not Applicable |
|
Number of Days |
he total duration of the guest's stay calculated in number of stays. |
Not Applicable |
Not Applicable |
|
Recurring Charge |
The transaction code or description set up to automatically post on a repeating schedule to the guest's folio. |
Not Applicable |
Not Applicable |
|
Recurring Amount |
The fixed dollar or currency value that will be billed on each automated recurring cycle. |
Yes |
Not Applicable |
|
Taxes per Day |
The total daily amount of government, state, or local taxes applied to the nightly room rate or services. |
Yes |
Not Applicable |
|
Fees per Day |
The cumulative mandatory or service fees charged on a daily basis (e.g., resort fees, urban destination fees). |
Yes |
Not Applicable |
|
Total Amount |
The base cumulative charge total before the addition of taxes, fees, or surcharges. |
Yes |
Not Applicable |
|
Total Taxes and Fees |
The combined sum of all applicable taxes and auxiliary service fees calculated for the itemized period. |
Yes |
Not Applicable |
|
Grand Total |
The overall bottom-line sum of all base charges, taxes, and fees owed across the entire billing setup or stay. |
Yes |
sum of all |
|
Recurring Start Date |
The initial date on which an automated repeating charge schedule begins posting. |
Not Applicable |
Not Applicable |
|
Recurring End Date |
The date until which the recurring charge is applied for the group. |
Not Applicable |
Not Applicable |
|
Post Until Departure |
Indicates whether the recurring charge continues to post until the group’s departure date. |
Not Applicable |
Not Applicable |
|
Posting Interval |
The specific time frame or cycle setting that determines how often a charge recurs (e.g., daily, weekly, monthly). |
Not Applicable |
Not Applicable |
|
Posting Frequency |
The numerical count or rate of repetition within a given interval for automated billing (e.g., every 2 weeks). |
Not Applicable |
Not Applicable |
|
Setup Date |
The original date on which a recurring charge or automated system instruction was initially configured in the PMS. |
Not Applicable |
Not Applicable |
|
Username |
The user who created or last modified the recurring charge configuration for the group block. |
Not Applicable |
Not Applicable |
|
Grand Total |
The final, bottom-line monetary sum that combines all base charges, applicable taxes, mandatory fees, and adjustments across a billing statement or stay. |
Yes |
Not Applicable |
Misc Report Information:
Available Features:
-
Export: ability to download and save the file into an alternate format.
-
Filter: filter a range of data based on criteria defined by the user.
-
Highlight: also known as conditional formatting is the ability to highlight certain values making them easier to identify.
Available Configuration:
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User Preferences: allows the user to customize their report view by repositioning or removing columns.
-
Property Preferences: allows the property to customize the report view for all users by repositioning or removing columns.
Baseline Configuration:
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Property Preferences Settings:
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Following columns to be disabled for initial deployment:
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Not Applicable
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