Add a Group Rooming List -v2 .ng

From the Dashboard, select More to expand the menu options and select Group Master

Search for the Group Master by Name, or Code, and/or Date. Select Status to refine the search.

Select the Group Master from those listed.

Once selected, click on the Information tab and click on Manage Reservations

When you click on Manage Reservations, you land on this page where all the Reservations associated with the group are listed.

User can

• Search by Guest Name, Room Number or Confirmation Number

• Book → Create a new reservation under the group.

• Add Guests to Rooming List → Assign existing reservations to rooms within the group block.

• Edit → Modify group details.

• Bulk Reservation Actions → Apply changes (like cancel, update, or assign) to multiple reservations at once.

• Rooming List Actions → Manage room assignments for all guests in the group.

Every reservation is listed in a row with below details

• Confirmation No → Unique booking reference for each reservation.

• Last Name → Guest’s surname.

• Arrival → Guest’s check‑in date.

• Departure → Guest’s check‑out date.

• Arrival Time → Expected time of arrival.

• Departure Time → Expected time of departure.

• Room Type → Category of room booked (e.g., Deluxe, Suite).

• Rate Plan → Pricing plan applied (e.g., corporate, package).

• Adults → Number of adult guests in the reservation.

• Children → Number of child guests in the reservation.

• Additional Guest → Extra guests beyond standard occupancy.

• Phone → Guest’s contact number.

• Email → Guest’s email address.

Select Add Guests to Rooming List

The Add Rooming List screen populates.

Fields to add guest details open (required and non-required) to create reservations. Slide to the right to reveal all the fields.

To add multiple reservations, click on the + sign to add additional rows.

Add additional guests to a reservation

• Select the room type for the reservation

• Adjust the number of adults

• Add the extra guest names

Notice now on the line where additional guests are added, the icon identifying a shared reservation.

Edit the First / Last Name field

• Click the pencil (edit) icon next to the guest name.

• Update the First Name / Last Name of the reservation.

• Click anywhere outside the field to save.

The system updates the reservation record with the new guest name.

When you have completed entering all necessary guest data, click on Save

Upon saving, you will see the status of the room for the selected dates as Booked and you can now view the confirmation number

Print a rooming list

• Select Rooming List Actions

• Choose Print Group Rooming List